Job Title: Office Administrator (Maternity Cover)
Location: Office-based (Aberdare)
Contract: Fixed-term maternity cover – minimum 6 months, extendable for the duration of maternity leave
Hours: Flexible (to be agreed)
Salary: National Living Wage
Reporting to: Managing Director
ABOUT THE ROLE
We are looking for a reliable and organised Office Administrator to cover a period of maternity leave. This is a hands-on role supporting the smooth day-to-day operation of our training business, with responsibilities spanning administration, finance processing, course coordination, communications, and occasional tender support.
KEY RESPONSIBILITIES
Office & Administrative Support
- Maintain and update internal trackers and spreadsheets
- Manage Outlook calendars, including course schedules
- Order office and training supplies
- Book accommodation for trainers
- Support the upkeep of training rooms and office spaces
Training Administration
- Update courses on the website and Outlook calendar
- Send course reminders
- Print workbooks and materials
- Create and post certificates
- File evidence for funded training
Finance Administration
- Raise customer invoices
- Upload supplier invoices to QuickBooks
- Chase payments
- Match payments and reconcile accounts
- Maintain petty cash and advance invoicing spreadsheets
- Provide monthly supplier payment lists
- Flag issues to the Managing Director
Marketing & Communications
- Create and schedule flyers
- Maintain the company LinkedIn page
Tenders & Supplier Documentation
- Monitor tender opportunities
- Assist with drafting and submitting tenders
- Complete supplier forms
ESSENTIAL SKILLS
- Office administration experience
- QuickBooks experience
- Excel proficiency
- Outlook calendar management
- LinkedIn/social media scheduling experience
- Strong organisation and communication skills
DESIRABLE SKILLS
- WordPress experience
- Tender support experience
PERSONAL ATTRIBUTES
- Reliable and trustworthy
- Detail-oriented and proactive
- Comfortable working independently
We value a "whatever, whenever" approach to work, appreciating the need for flexibility and a willingness to 'muck in' to ensure success as a team. If you're ready to join a versatile and supportive team, we'd love to hear from you.
Interested candidates should submit a resume and a brief cover letter outlining their suitability for the role to recruitment@bpigroup.co.uk